What happens when a tenant moves out and you remove them from a unit.
When a tenant moves out — lease ends, they break the lease, or you don't renew — you'll want to update your records.
Steps to handle a move-out
- Make sure the lease is ended or expired
- Resolve any outstanding charges (unpaid rent, damages, etc.)
- Handle the security deposit per your state's requirements
- Remove the tenant from the unit
What happens to their data
- Payment history is preserved in your bookkeeping
- Maintenance records remain for your reference
- The unit becomes vacant and shows as available in your reports
Tips
- Security deposit timeline — most states require you to return the deposit within 14-30 days. Know your state's rules.
- Final walkthrough — document the unit condition before the tenant leaves and after they're gone
- Leave the door open — the tenant keeps their Domara account and can be assigned to a new unit if they move to another one of your properties
Still have questions?
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